Rutland Town Board Meeting Minutes

September 7, 2011 – 6:30 p.m.

                               

                                                                                                                                                           

  1. Call to order and roll call.  Chairman Beske called the meeting to order.  Board members present:  Chairman Beske, Supervisors Walker, Sperle and Lunde, Clerk George, and Treasurer Sime.  Also present were Dane Co. Supervisor Denise Durancyk, Deputy Cindy Holmes, Joe Eugster and Dave Grueneberg.

 

  1. Appearance by Dane Co. Sheriff Dept. representative. Deputy Holmes presented the stats report covering the period from May 24th to September 7th.  Deputy Holmes advised that all persons should be sure to lock their doors, cars and outbuildings to guard against theft.

 

  1. Constable Report.  The constable was not present and no report was received.

 

  1. Racetrack reports.  Discussion and any necessary action on future events.  Dave Grueneberg presented the August racetrack report.  He also requested approval of a practice on 9/21/11 and approval of fireworks on 9/23/11.  The fireworks would be done by Spielbaurer fireworks.  Sperle moved, Lunde seconded, to approve both the requested fireworks and practice; motion carried 4-0.

 

  1. Planning Commission report.

1.       Petition 10330 by Badger Surveying & Mapping, agent for Urish Family Tr., Everett & Dorothy to rezone 4.5 acres located on Danks Road from A-1 Ex. to RH-1 to separate existing residence from farm.  No one appeared regarding this petition.  The Planning Commission determined that the following items need to be addressed and clarified for this rezoning petition:

v      Need for a well agreement.

v      Identification of location of septic field(s) needed.  Clarification is needed as to whether the drain field for each house is located on the proposed lot that contains the house or if it is shared.  A septic agreement for both sights should be made if the drain field for each house is not completely on each lot.

v      The State Conservation fee is no longer applied, but the County fee is about $570.

v      Identification of who gets the remaining split.

              The Planning Commission recommended that the Board approve Petition 10330 on

              motion and second by Sime and Stokstad, contingent upon the joint well agreement,

              septic field placement and easement, and identification of who gets remaining split;

              motion carried 5-0.

       Board action:  Walker moved, Lunde seconded, to accept the commissions

       recommendation to approve Petition 10330, contingent upon the completion of a

       joint well agreement, a septic system easement agreement and identification of

       who will be getting the remaining split the original farm is eligible for; motion

       carried 4-0.

 

  1. Discussion and necessary action on Application for Operator’s License from Joe Eugster.  An application for an Operator’s License was received from Joe Eugster.  Eugster previously held an Operator’s License which expired in June 2008 and was not renewed so this application will be treated as new application.  Eugster also had completed the Responsible Beverage Server Training Course.  The State requires that the Training Course be taken within the past two years or have held an Operator’s license within the past two years.  Since Eugster has not held an Operator’s license within the past two years, he will need to retake an approved Responsible Beverage Server Training Course.  Sperle moved, Walker seconded, to approve a Provisional Operator’s License for Joe Eugster, good for 60 days, contingent upon Eugster presenting the Clerk with a certificate of completion if a Responsible Beverage Server Training Course approved by the State; motion carried 4-0.  Eugster advised the Board that he will get the training and the certificate soon so the Clerk was advised to wait to issue the license until that is done.

 

  1. Consent Agenda:

·         Minutes.

·         Treasurer’s Report.

·         Vouchers and Checks.

Motion and second by Sperle and Lunde to approve the consent agenda.

 

  1. Correspondence and necessary action.

v      A request from the Madison Area Transportation Planning Board (TPB) for Rutland’s participation in financially supporting the work of the MPO in 2012 was received and will be addressed the 2012 budget is worked on.

v      Communication regarding health fair at Fitchburg.  Employees will be advised about this health fair which will allow employees to discuss health insurance coverage options during the Dual Choice.

v      The county equalization report was received.  Rutland increased by $47,200 for a total real estate and personal property equalized value of $244,916,200.  The amount of net new construction was $1,088,600 (0.41%).

v      The Board reviewed election change brochures that may be enclosed with tax bills and posted on the website.  The changes to the election laws include signing the poll book, showing Voter ID, change of residency requirement, absentee voting changes and possible election date changes.  The consensus of the Board was that the brochures should be sent with the tax bills even though it will cost more money. 

v      Correspondence regarding the Dane Co. Clean Air Coalition Wood Stove Changeout Rebate Program for August & September.  Eligible participants may receive a $750 rebate.  The information will be placed on the Town’s website.

v      Communication from resident regarding two requests for maintenance.  This has been shared with the patrolmen and will be dealt with.

v      Local Road Certification packet received.  Due by December 31, 2011.

 

  1. Discussion and necessary action on 2011 Road Work update.  Scott Construction had the low bid of $34,848 for sealcoating of Lake Kegonsa Rd. (north of Hwy 138) and N. Union Rd.  Lake Kegonsa sealcoating has been completed and almost all of N. Union Rd. has been completed.  The balance of the sealcoating on N. Union Rd. will be completed within the next month.  The Board noted several areas on Town roads that need maintenance of brush and trees.

 

  1. Discussion and necessary action regarding Oregon Senior Ctr. Funding.  This matter will be discussed at the joint meeting to be held on September 14th at the Town of Oregon.

   

  1. Discussion and necessary action on Oregon Fire/EMS bonding and loan issues including special assessment. Record action from August 29, 2011 joint town meeting.

v      Special assessment - $77,182; Rutland share $4255.82. Payment has been made with the funds coming from the Oregon Fire reserve account.  At the 8/29/11 meeting, Rutland’s share of the special assessment was approved on motion and second by Walker and Sperle; motion carried 4-0. 

v      5-year loan of $180,000 for district.  Rutland share is $9900 or about $2000 per year plus 3.65% interest. At the 8/29/11 meeting, Rutland’s share of the 5 year loan was approved on motion and second by Sperle and Lunde; motion carried 4-0. 

v      Amendment to agreement as corrected; approve resolution for bonding and signatures on Exhibits B and C (as amended).  At the 8/29/11 meeting, The amendment of the agreement was approved on motion and second by Sperle and Walker, contingent on changes recommended by the Town attorney; the Chairman and the Clerk were authorized to sign the agreement amendment once the changes have been made; motion carried 4-0.  (Clerk’s note:  subsequent to the 8/29/11 meeting, the Village sent an email accepting the changes proposed by the Rutland Town attorney.)  (The changes recommended by the attorney were: 1) correction of a date error from November, 2011 to November 2001, and 2) the insertion of a sentence to make it clear that the proceeds of the 2011 bond will be used to retire the 2001 bond debt.)  

v      It was noted that the resolution (2011-07-01) was approved at the July 6, 2011 Board meeting and just needed the Town Chair and Town Clerk signatures.

 

  1. Discussion and necessary action on MOU with Dane County regarding election (SVRS) service.  The MOU provides that the Town of Rutland will remain as a Relier at an annual cost of $525 and that the agreement extension will be valid though December 31, 2013.  Sperle moved, Walker seconded, to approve the MOU extension; motion carried 4-0.  The Town Board agreed that the Town of Rutland has no intent in becoming a “Self-Provider.”

 

  1. Discussion and necessary action on adoption of grievance procedure mandated by new State law and due by October 1, 2011.  Dane County Towns Association attorney Mark Hazelbaker has prepared a sample Employee Grievance Procedure.  This document will probably be changed within the next month but the Town Board felt that the sample procedure should be adopted this month and then readopted next month with minor changes.  Motion and second by Walker and Lunde to adopt Resolution 2011-09-01 for adopting Employee Grievance Procedure as drafted by Mark Hazelbaker; motion carried 4-0.

 

  1. Discussion and necessary action on 2012 Health Insurance issues.  Following discussion, the Board consensus was to stay with the same option as in the past.  (Traditional HMO-Classic Standard Plan (P02).

 

  1. Discussion and necessary action on Hwy 14/92 drainage maintenance agreement.  No action taken.

 

  1. Discussion and necessary action on October WTA conference.  Beske, Lunde and Walker will be attending this conference; Sperle will let the Clerk know if he can attend.

 

  1. Discussion and necessary action on concealed weapon carry law change.  Sperle moved, Walker seconded to adopt Resolution 2011-09-02 To Prohibit Weapons in Town Buildings and at Town Events by Posting Signs; motion carried 4-0.  The signs will be posted on all Town owned buildings.

 

 

RESOLUTION 2011-09-02

TO PROHIBIT WEAPONS IN TOWN BUILDINGS AND

AT TOWN EVENTS BY POSTING SIGNS

 

RESOLUTION OF THE TOWN OF RUTLAND

COUNTY OF DANE

 

Whereas, the Town of Rutland Town Hall and town buildings are places where municipal activities are conducted, such as elections, Town Board and Planning Commission meetings and other municipal activities and

 

Whereas, in accordance with state statute 943.13, the town may restrict carrying open or concealed weapons into municipal buildings or special events by posting signs no less than 5” by 7” in size at each entrance, and

 

NOW,THEREFORE, it is resolved that the Town Board of the Town of Rutland authorizes the posting of signs at each entrance of each town building and at each special event prohibiting the open or concealed carrying of weapons, excepting those carried by law enforcement officers.

 

Adopted this 7th day of September, 2011.

                                                                                                                                                                                                                                    __________________________

                                                                                    Dale Beske,

                                                                                    Town Chairman

 

           

                                                Attested:                      __________________________

                                                                                    Dawn George

                                                                              Town Clerk

 

  1. Discussion and necessary action on sign reflectivity testing program.  No action taken on this matter, but the existing sign inventory will be located; this matter will be further reviewed at the October Board meeting.  The Clerk was advised to contact Decker and get the costs per new stop signs, speed limit signs and road name signs.

 

  1. Discussion and necessary action on Stoughton Boundary agreement.  No action on this matter. 

 

  1. Discussion and necessary action on 2012-13 TRIP meeting and application information.  The meeting will be held on October 27th and applications are due to Dane Co. by October 24th.  The clerk was directed to prepare an application for the south portion of Center Rd. (previously submitted for the previous biennium but changed to the north portion) and Lunde will attend the meeting on the 27th representing the Town of Rutland.

 

  1. Discussion and necessary action on weight limits on town roads.  The adoption of the proposed weight limit ordinance will be placed on the October agenda.

 

  1. Discussion and necessary action on Dane Co. Farmland Preservation Plan.  The Dane County Revamp of the Farmland Preservation Program is moving forward.  No Town action taken.

 

  1. Beske reported that the Town of Rutland share of the costs for Dane COM is estimated to be $925 – 2012, 1842 – 2013, $3638 – 2014, $4860 – 2015.

 

  1. Ratification of written action by the Town Chair designating that beginning August 1, 2011, all contributions on behalf of the Employer’s (Town of Rutland) employees (and deducted from the employee’s pay) to the Wisconsin Retirement System (WRS) shall be treated as pre-tax contributions for federal and state income tax purposes.  This will not affect the Rutland employees until Jan. 1, 2012.  Sperle moved, Walker seconded, to ratify the written action executed by the Town Chair as noted above; motion carried 4-0.

 

  1. Adjournment of the September 2011 Board meeting on motion and second by Sperle and Lunde; motion carried 4-0.

 

Respectfully submitted,

Dawn George, Clerk

 

 


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Dawn George, Clerk
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Updated: Oct. 12,2011		 Back