BOARD MEETING

August 7, 2007 –6:30 p.m.

 

Chairman Dale Beske called the meeting to order.  Also present were Supervisors Shapiro Hurley and Lunde, Clerk George, Treasurer Sime, and Constable Reilly.  Supervisor Sperle was absent.

 

1.      Appearance by Dane Co. Sheriff Dept. representative.  No was present from the Dane County Sheriff’s office.  The monthly stats report was distributed.

2.      Update on Stoton Bicycle Race on August 19^th.  Phil Caravello appeared requesting a route change for the August 19^th race. The requested change would shorten the route and would be one counter-clockwise loop proceeding from the Town Hall south on Center, west on Old Stone Rd., east on Old Stage Rd., north on Danks Rd., west on Old Stone Rd. and north on Center back to the Town Hall. Shapiro Hurley moved, Lunde seconded to approve the requested route change (as per map submitted); motion carried.  Caravello presented a copy of the insurance application showing the Town as an additional insured.

3.      Constable Report.  Constable Reilly presented his report regarding the computers that had been discarded along the road.  He also reported that he had a chance to buy a used radio that would allow communication with Dane Co.  Lunde moved, Shapiro Hurley seconded, to approve the purchase of the radio from Town of Oregon constable Gary Wackett for $100.00; motion carried.

4.      Racetrack update on current operations and fireworks display; action as necessary.

      Lunde moved, Shapiro Hurley seconded, to approve the rescheduling of the fireworks at the racetrack  to August 17^th; motion carried. 

      Beske felt that the Board had not approved the driveway that had been installed on the Handeland property as there had not been a site       visit scheduled.  He felt that the driveway as a farm driveway into the field was okay, but that the use of the field for racetrack parking       was an expansion of the  parking that is supposed to be contained on the racetrack property as specified in the deed restrictions. 

      Grueneberg will contact his attorney regarding the filing of the revised deed restrictions with Dane County that were approved earlier        this year.

5.      Report from Planning Commission and any action necessary.

Referrals from previous meetings and site viewings as necessary.

1)     Revisit Petition 8843 by AJ Arnett to rezone R-1 lot (.79 acres) at 508 Meanderwood (Sec. 27) (south of Old Stone Rd. and north of Ol’ Stone Estates) to RH-1 and add 1.27 acres zoned A-1 Ex. to make the lot 2 acres total.  The remaining 14.77 acres would be rezoned from A-1 Ex. to RH-3; this proposal would possibly include a purchased transfer of a split.  Commission discussion included previous owners and previous splits. The deed for the purchase from Brekken to Wileman was received, but does not mention a building site.  A recorded Transfer of Development Rights from Wilemans to Arnett was received.  Discussion to finalize will be made at September meeting when Wilemans are expected to attend.

Appearances for preliminary inquiries and information.

2)     Sandra Johnson regarding old house.  The new lot created has been sold.  Old house will be used as a studio when new house is built.  Agreement on old house is 90 days after new house is built.  Old house is to be converted to studio.  Plan Commission recommended approval of this agreement.  The Board supports the conversion of the old house to a studio, once the new house is completed and occupied.  We further support removal of the kitchen to make it into a residential accessory building, as was done on at least one such conversion in the Town.  We also support a 90-day conversion period to allow the Johnsons to make the house qualify for a change of use permit, starting at the time the occupancy permit for the house is issued.  Dane County will be advised of the Town’s support.

3)     Tim Berndt & Bill Mansfield regarding possible mini-warehouses near existing mini warehouses.  The Boundary agreement between Stoughton and Rutland was discussed.  The lot depth (more than 1100 feet west of Hwy 51) and the fact that a request from Gordon Kosobucki for use as a daycare on the same property was also discussed.  The request was tabled for now.  Possible change when next year Land Use Plan is reviewed.  Berndt and Mansfield will talk to the city.

4)     Roger Knapp, 3448 Old Stage Rd., regarding options available for his property.  Knapp was thinking he had an additional split.  Minutes confirm he does not have any splits coming and that there is a recorded deed restriction prohibiting residential development on the parcel and there is only 66 feet of road frontage on the parcel.  Knapp was going to review his offer to purchase.  To be revisited next month.

5)     David Kinney and Tracey Sanderson regarding transferring building site.  The Commission agreed to the 35 acre parcel on Oak Hill being rezoned to A-2 limited to 50 animal units and the standard side agreement regarding future conditional use permits.  The 14-acre parcel would also be rezoned to A-2 with a limitation of 50 animals units and the standard side agreement stating that no other CUP’s will be applied for without town approval. Original sketch of house and driveway placement stands as before.

6)     Update on county approval process for Comprehensive Plan.  Comprehensive Plan was reviewed by Dane County (ZLR and EANR committees) and after some questions on TDR and possible changes it was approved by the ZLR.  The Board will act on Sub 1 to Res. 35, 2007-2008 with the following Addendum One:  Notwithstanding anything to the contrary in the local plan, Dane County shall continue to apply the applicable Agricultural Preservation Area policies to the following areas, Transfer of Development Rights or informal transfer of splits allows development at higher densities:  Town of Rutland: Residential Growth Areas added in 2007.

7)     Because of Labor Day, the next Planning Commission meeting will be September 4^th.  The Board will meet on September 5^th.

 

Shapiro Hurley moved, Lunde 2^nd, to direct the clerk to purchase two tape recorders to be used by the Planning Commission; motion carried.

 

6.      Consent Agenda:

• Minutes.
• Treasurer’s Report.
• Vouchers and Checks.

Shapiro Hurley moved to approve the consent agenda, seconded by Lunde; motion carried.

 

7.      Correspondence.

• Received the Stoughton Area Senior Center use report for first half of year.  The Board will take a look at increasing our contribution during the 2008 budget process.

• Badfish Creek panel discussion.  Supervisors Lunde and Sperle will represent the Town at the panel discussion on August 16^th.
•  Received notice of DCTA meeting on Regional Transportation Authority proposal.
• Discussion and possible action on change of scrap metal container supplier.  The clerk was directed to check with the Town of Oregon regarding having Dave Toothman supply the container and receiving a portion of the proceeds.  If no problems are noted, the Patrolmen will be directed to make this change from Samuels.
• Discussion and possible action on LP contract.  Shapiro Hurley moved, Lunde 2^nd, to authorize the signing of a contract with Ferrelgas for 6500 gallons of LP at $1.49 with no down payment or booking fee required; motion carried.
• The clerk was directed to write a letter regarding the appraisal bill for the town property purchase, advising them that the appraisal the Town was looking for was for bare land with no building site included.  The appraisal submitted was on a value per acre that included a building site.  The appraisal submitted was of no value to the Town.

• Anthony cemetery lots and cemetery maintenance.  Chairman Beske had gone to the Rutland Center Cemetery to see how it looked. The northeast corner area appears overgrown and has been used multiple times to dump excess cement.  No gravestone for Iver Amble was noted; the patrolmen will be asked to remove the cement, watching for any gravestone for Amble; Ronda Wethal will be asked to try and mow that area after it has been cleaned up.  Beske noted that the Anthony’s had requested that the flowering shrubs be saved.  He did not notice any flowering shrubs along the fence line south of the old outhouse; there were a few flowering shrubs north of the outhouse; mostly there are very few shrubs that are worthy of saving; there are also a number of trees that are dead.  The patrolmen did start clearing the north fence line prior to the adjoining field being planted this spring.  The Board will consider putting in some new plantings along the new west lot line when the old one is cleaned out.  A letter will be sent to the Anthony’s advising them that the Board is evaluating what shrubs should be removed and what shrubs can be saved. 
• Letter from Alice Van Fossen requesting permission for planting a red maple tree in Graves Cemetery on their lot or in place of the Chinese Elm that will be removed.  A letter will be sent to Van Fossen advising that she will not be able to plant a tree on their gravespaces as that is against the policy set by the Board due to potential future problems with the tree roots lifting existing tombstones.  The Board has also denied previous requests to plant trees so they must be consistent in their actions.  The Board will consider planting a replacement once the dying Chinese Elm tree is removed.

8.      Update and necessary action on status of Landfill course of action.  The results from the latest round of testing were distributed and will be sent to the DNR.  Once the results and the progress report are reviewed by the DNR, representatives will meet with the Town Board to determine the next course of action.

9.      Land purchase update.  The closing was held on August 2, 2007.

10. Update on garden shed status at cemetery.  Don Harrington has mostly completed the brick garden shed.  He has recommended that the town put $12,500 insurance coverage on the building; the board approved this amount of coverage with the automatic annual inflation increase.

11. ATC update and possible action.  ATC has narrowed the field to two proposed routes for the Public Service Commission to consider; a route through the Town of Rutland and a route along the Beltline are the two proposed choices.  Shapiro Hurley moved, Lunde seconded, to send a strongly worded letter to ATC opposing the proposed southern route through the Town; motion carried.

12. Discussion and possible action regarding replacement of Biglow School sign.  The Biglow School sign created by the Oregon Historical Society and paid by the Town of Rutland has been vandalized.  Shapiro Hurley moved, Lunde seconded, to order a replacement sign at a cost of $149.60; motion carried.

13. Consideration of borrowing options for Stoughton Fire Department station.  The Board will address the matter of the financing options at the September meeting.

14. Adjournment of the August Board meeting on motion and second by Shapiro Hurley; motion carried.

 

Respectfully Submitted,

Dawn George