BOARD MEETING

May 30, 2007 –6:30 p.m.

 

Chairman Beske called the June Board meeting to order at 6:30 p.m.  Other Board members present were: Shapiro Hurley, Lunde, Sperle, Clerk George and Treasurer Sime.  Other persons that arrived subsequent to the call to order were: Myron Bacon, Mark Hanson, Dane Co. Sheriff’s Deputy Eric Stacey, MIS representative Dave Grueneberg and Leona Lysne.

 

1.        Appearance by Dane Co. Sheriff Dept. representative.  Deputy Stacey arrived subsequent to the start of the meeting so the monthly stats report was reviewed by the Board.                 

2.        Constable Report.  Constable Reilly was unable to attend the meeting but had communicated to the Chair that he had followed up on the abandoned junked vehicle issue for property on Flint Rd.  A number of vehicles have been removed and those remaining belong to the property owner.

3.        Presentation by Leona Lysne requesting permission for Don Harrington to provide a small 6’x4’ building with a 6’x4’ sitting area at Graves Cemetery for tool storage in memory of Jackie Harrington.  Harrington also proposes to stock the shed with small tools to be used be visitors for upkeep on gravesites. Shapiro Hurley moved to accept the generous offer from Don Harrington; 2^nd by Sperle; motion carried.  The Board will meet at the cemetery on June 14^th at 6:30 to determine the placement of the proposed building and review design details. A possible location was identified as the northeast corner of the old section of the cemetery.  The Patrolmen will be asked to comment on the location; we will check with Dane Co. regarding setbacks and whether a zoning permit would be required.

4.        Rutland Church restoration project.  Review and necessary action on letter to mason regarding uncompleted contract.  Sperle moved, Shapiro Hurley 2^nd, to approve sending the letter to the mason giving him 20 days to complete the stone work on the church or the contract will be considered in default and the Board will take action to recover costs to date and get someone else to complete the job; motion carried.  Bacon and Hanson presented a list of six proposed repairs for this summer.  Shapiro Hurley moved, Lunde 2^nd to approve the presented contract for exterior repair and siding installation in the amount of $5000 to Schmudlach Builders; motion carried.  This work is being done at Schmudlach’s cost.    Shapiro Hurley moved, Lunde 2^nd , to authorize Bacon and Hanson to pursue the other five items:  1)  Window glass  (bid received of $2654 from Light Haus, Inc.)(The challenge here is locating old glass); 2) window repair (bid received of $3600 from Furniture Restorations)(There are only five windows remaining as Bacon has spent many hours and restored one of the windows); 3) new siding (bid received of $1030 from Brunsell Lumber); 5) Paint ( bid of $393 received from Dorn Hardware); and 6) Paint labor (estimate of $500 if done by professional work instead of volunteer).  The Board was notified that that the Town has received the Dane Co. Cultural Affairs grant of $5000.  Bacon also presented profits of $720 from the Memorial Day Horse Show food stand.  The committee is looking for volunteers to help with the next fund raiser which is the Summerfest food stand.

5.        2007 Road Work Update and 2007 Crack Filling.  Discussion and necessary action regarding approval of a proposed expenditure for crack filling in excess of the budgeted amount as proposed by Crack Filling Service. The patrolmen have almost completed hauling gravel on Old Stone Rd.; it is anticipated that the pulverizing will be done the first week of June and the paving done a couple of weeks later.  Sperle moved, Shapiro Hurley 2^nd, to authorize adding an additional $1200 to the $7000 budgeted for crackfilling; motion carried. Bacon reported that later this summer he will be working with the patrolmen to review the road inventory and update the Paser ratings for submittal to the State as required.

6.        Report from Planning Commission and any action necessary.

• Preliminary CSM for Dean and Judith Schulz for property located at 4543 W. Rutland Rd.  Commission recommended approval of map 15706 pending driveway approval on motion and second by Shapiro Hurley and Lunde. 

       Shapiro Hurley moved, Sperle 2^nd, to accept the Planning Commission recommendation to give approval for map     

       15706 for the D&C Ranch LLC property; motion carried unanimously.  This preliminary CSM is for property rezoned

       in Petition 9667.

• Referrals from previous meetings and site viewings as necessary.

a)  Revisit Petition 8843 by AJ Arnett to rezone R-1 lot (.79 acres) at 508 Meanderwood (Sec. 27) (south of Old Stone Rd. and north of Ol’ Stone Estates) to RH-1 and add 1.27 acres zoned A-1 Ex. to make the lot 2 acres total.  The remaining 14.77 acres would be rezoned from A-1 Ex. to RH-3; this proposal would possibly include a purchased transfer of a split.  No action taken as Arnett was not in attendance.  Arnett did call in and said he had talked to both parties involved.  It was not clear if there was a split or who owned the split belonging to this property.  To be resolved by Arnett.

The Board took no action on this matter at this time.

• Revisit driveway location on Kathy Anacker Hansen lot on corner of Old Stone Rd and Center Rd.  Jeremy Eppler, 598 Larum Lane, Stoughton, appeared regarding the driveway location on this property.  Discussion ensued regarding possible land purchase, road placement and septic.  A viewing of the property was set for 5:45 p.m. on Friday June 1^st.

The Board took no action at this time.

• Discussion on Ag Use Penalty.  Information should be posted on town website.  No Board action.

 

7.        Action on alcohol license renewal applications, cigarette license application, operator’s license applications.

·         Combination Class B Liquor and Fermented Malt Beverage License renewal for Sandra C. Cloud at White Rock Bar.

·         Cigarette License for Sandra C. Cloud at White Rock Bar.

·         Coin Operated Machine License for ten (10) machines for Sandra Cloud at White Rock Bar.

·         Class B Fermented Malt Beverage licenses for Dave Grueneberg at Madison International Speedway.

·         Operator’s License for:

a)  Carolyn Bunnell

b)  Jason Cloud

c)  Lee Cloud

d)  Suzette Noyce

e)  Jean Johnson

Shapiro Hurley moved to approve all applications listed above; 2^nd by Sperle; motion carried.

A new Operator’s License Application was received from Ken Peterson.  As Peterson was not able to appear at the Board meeting this month, the clerk will issue a Provisional License and Peterson will appear at the July Board meeting.  The Clerk will execute record checks in the meantime.  The Board directed the clerk to perform background checks on all future new and renewal Operator’s License applications.

 

8.        Racetrack update on current operations; action as necessary.  There was nothing to report at this time; the status of operations will be reviewed again at the next meeting which will take place after the big race on June 26^th.  Grueneberg will get the fireworks permits taken care of for June 22 and June 26.

9.       Consent Agenda:

• Minutes.
• Treasurer’s Report.  Discussion was held on two delinquent personal property tax bills.  More information will be obtained regarding doomage personal property tax bills.
• Vouchers and Checks.  The Town will charge $25 for copies of the Comprehensive Plan in order to recover the cost of printing them.

      Shapiro Hurley moved, Sperle 2^nd, to approve the consent agenda; motion carried.

 

10.     Correspondence.

a)  Oregon Rotary Bike Ride June 2^nd.  The clerk was directed to contact officials of the Bike Ride to advise them of the gravel and construction on Old Stone Rd. which is part of the planned route.

b)  Rural Insurance policy changes.  The Board will be copied on the proposed changes for future review.

c)  DC Dept of Emergency Management  Workshop June 7^th – 8:30 am-noon.

11.     Consideration of and necessary action on increase of tire disposal fees at collection center. No new information available at this time.

12.     Update and necessary action on status of Landfill course of action; review and take necessary action on bids for new monitoring well installation.  Bids for the replacement of monitoring well No. 2 were reviewed.  Sperle moved, Shapiro Hurley 2^nd, to award the bid to the lowest bidder, Soils and Engineering Services in the amount of $3684 less the adjustment from $600 per well to $360 per well for the correct protective caps for all three wells at the collection center; motion carried.  The clerk was authorized to execute the contract when it is received.  It is anticipated that this work will be done on June 13^th and the planned sampling can take place before the end of June.  The Board will continue pursing the matter of fencing at the site.

13.     Further action on proposed driveway ordinance.  No action taken.

14.     Discussion and necessary action on Sweeney property annexation to the Village of Oregon.  The Board received information and maps of the area being proposed for annexation and for the area that will be included in a flood study within the proposed annexation area.  This information was received from the engineering firm Vierbicher and Associates.

15.     Sperle moved, Shapiro Hurley seconded for Adjournment of the June 2007 Board Meeting; motion carried.

 

Respectfully Submitted,

Dawn George, Clerk