BOARD MEETING

October 2, 2007 –6:30 p.m.

 

Chairman Dale Beske called the meeting to order.  Present:  Chairman Beske, Supervisors Shapiro Hurley, Sperle and Lunde; Clerk George and Treasurer Sime.  Absent: none.

 

1.      Appearance by Dane Co. Sheriff Dept. representative.  Community Deputy Cindy Holmes appeared with the monthly stats report.

2.      Constable Report.  Constable Reilly was not present and had reported no calls for the month.

3.      2008 Road plan options; possible action on TRIP fund application for selected road(s).  Commissioner Bacon and Patrolman Wethal have completed an update on the town road inventory/ratings.  The poorest ratings are on Oak Ridge Road, Old Stone, Windmill and Biglow Rds.  Oak Ridge will be the biggest challenge as there is muck on the north end; a study and soil borings are recommended to determine the extent of the muck.   Other issues that may affect the reconstruction of Oak Ridge include endangered species and numerous permits. Depending on the results of the borings and estimated cost to reconstruct, it may be necessary to consider other options.  Possible options briefly mentioned include cul-de-sacs and bridges. 

      Shapiro Hurley moved, Sperle seconded, to approve the following road program for 2008: 

1) Study and soil borings for Oak Ridge Rd.

2) Reconstruct Biglow Rd.

3) Have the county check all four roads for culvert replacements.

4) Submittal of a TRIP application for Biglow Rd.

motion carried.

Bacon recommended drilling a 4” hole on the side of the road surface of the bridge on Sunrise Rd. to alleviate standing water.

4.      Status of Rutland church and cemetery.  Sperle moved, Shapiro Hurley seconded, to authorize a check not to exceed $5000 in payment for the restoration of the windows; motion carried.  The committee is hopeful that they will be completed shortly.

5.      Report from Planning Commission and any action necessary.

• Approval of previous minutes.  Approved with the amendment on the Mansfield/Berndt request that the board did not deny the request, The board just felt the request was just not feasible.  
• Tim Kotlowski (former Breunig property) regarding rezone to allow split & storage of ATV’s, jet skis and other recreational equipment at 3912 Old Stone Rd.   The Commission discussed the email received from Majid Allan (9-20-07) and set up a site viewing of the property for October 8, 2007 at 5:15 P.M.   Kotlowski proposes creating a new 2-acre parcel with the existing home and a new garage.  The existing shed would be on the remaining 10 acres. The correspondence from Allan states:  1) the limit on residential accessory buildings to no greater than 50% of the floor area of the residence no longer applies; the 30% lot coverage standard (total square footage of all buildings cannot exceed 30% of the area of the lot) is the one the county now looks at.  This is a significant change from the very recent past. 2) The A-2 district allows accessory buildings without the need for a residence first.  3) A shed on A-2 can be used for residential purposes by a person owning but not living on a parcel.  The rental of space to other persons would be a problem.  Also, storage of what could be considered a “dealer’s inventory” or farm machinery & equipment not used on the premises would also be a problem.  Storage of recreational equipment owned by the property owner would be okay.  4) A shed on RH property may not be used for residential purposes unless a principal residence exists on the property.

6.      Consent Agenda:

• Minutes.
• Treasurer’s Report.
• Vouchers and Checks.

      Shapiro Hurley moved, Lunde seconded, to approve the items on the consent agenda; motion carried.

7.      Correspondence.  The clerk reported that we have received the final payment of our Comprehensive Plan grant (all municipalities have completed their plan).  A letter of thanks will be sent to Ramona Flannigan for all her work “babysitting” all the municipalities through the process.

8.      Set Budget workshops calendar.  The Board will meet on October 16^th at 6:30 p.m. for a budget workshop.

9.      Discussion and possible action on Hwy 51 relocation plan.  A letter will be sent to all the residents between Hwy 138 and Rutland Dunn Townline Rd. and between Starr School Rd and Hwy 51 when the state has public meetings about this matter.  This matter will also be addressed in the newsletter.

10. Update and necessary action on status of Landfill course of action.   Correspondence from Steve Small, Strand Associates, reported that the estimated cost of an electromagnetic survey would be about $6000-$7000.  It is recommended that the Town wait on doing this to see if it is necessary.

11. Discussion and possible action on Stoughton Fire Station financing options.  Shapiro Hurley moved, Sperle seconded, to notify the City of Stoughton that the Town of Rutland wishes the City to do the financing for the Town of Rutland’s share of the new fire station; motion carried.

12. Status of Fire Territory changes.  There are a few more changes to make on AccessDane and 911 map regarding some of the Brooklyn territory.  Shapiro Hurley moved, Sperle seconded, to authorize the Chairman and the Clerk to sign the Oregon Fire Agreement and resolution when it is in the final form; motion carried.

13. O F/EMS focus group report. Beske reported on some of the changes recommended by the focus group that will have an impact on the budget.

14. Update on storm damage. No action taken.

15.  Sperle moved, Shapiro Hurley seconded for Adjournment of the October 2007 Board meeting at 9:20 p.m.

 

Respectfully Submitted,

Dawn George, Clerk