BOARD MEETING

January 3, 2007 –6:30 p.m.

 

1.       Appearance by Dane Co. Sheriff Dept. representative.  Deputy Eric Stacey appeared with the 2006 summary of calls for service.  There were 632 calls for service and 525 citations issued in the town in 2006 (348 for speeding).

2.       Constable Report.  Constable Reilly reported one call for December involving a lost dog.  He also presented a 2006 summary of calls for service; the majority of the 17 calls were dog/animal calls.  The log book shows no calls for service in the months of February, October and November.

3.       Consideration and necessary action on Racetrack CUP changes document.  New proposed changes include requests for season extension and allowing 4 events for one week at end of season.  

Shapiro Hurley moved to approve in principle changing the CUP amendments to allow 32 scheduled events for the season with not more than 2 non-racing events included in the 32 events allowed, to change the date range of the season from the last Saturday in April thru the weekend preceding September 25^th, and to allow 4 events the last weekend of the season; motion seconded by Sperle; motion carried.

Grueneberg will need to adjust the proposed schedule to include a proposed Open Wheel race on a Saturday night in June or July.  Most of the practices will be moving to Friday’s with the exception of the first two.  The non-race events currently being considered are a daytime car show in July (with concessions) and a Big Boy Toy Show in September (15^th?)  Grueneberg also is proposing fireworks on June 22^nd and September 7^th, and new this season would be a five minute fireworks show after the event on June 26^th which will feature Matt Kenseth and Tony Stewart.

4.       Rutland Church Restoration update and action as necessary.  Mike Schmudlach has replaced the beam on the foundation of the church and payment will be made.

5.       Discussion and possible action regarding McFarland Outreach/Stoughton Senior Citizen services.  Ingrid Thompson, McFarland Outreach, and Cindy McGlynn, Stoughton Senior Center were present for the discussion on the use versus money paid by the Town to the Senior Citizen centers.  McGlynn reported that all case management is referred to McFarland because of the County contract.  Thompson said that in addition to the case management, McFarland also has a loan closet and answers questions.  McGlynn advised that none of the money that Rutland contributes to Stoughton goes to meals; all the contribution goes to programs offered in Stoughton.  More information will be needed from Oregon Senior Center as far as usage in order to try and get a comparison that is apples to apples.  This matter will be revisited when more information can be added to the spreadsheet.

6.       Report from Planning Commission and any action necessary.

1) Final CSM for Mark and Sandy Johnson for reconfiguring existing lot lines (Petition 9586).  Shapiro Hurley moved to approve the final CSM for the Johnsons; a completed side agreement prohibiting CUP’s without town board approval on the A-2 portion of the property will also be necessary; seconded by Lunde; motion carried.

      2) Appearances for preliminary inquiries and information.

          a)  Larry McGuire regarding adding property to existing parcel.  McGuire presented a map of the adjoining

               property he is considering purchasing.  Because the Town had approved the land division that McGuire

               currently owns a bit larger than they normally approve, the Commission encouraged McGuire to consider

               purchasing the entire remaining 46 acres.

7.       Consent Agenda:

a)      Minutes of December 5, 2006 Board meeting.

b)      Treasurer’s Report.

c)      Vouchers and Checks.

d)      Old business. 

1) Clarification on location of driveway on Eric Grover Lot One.  Shapiro Hurley moved to enter into the record that the driveway for Lot One is approved along the north edge of the lot, across from the field driveway on the other side of Lake Kegonsa Rd.; motion 2^nd by Sperle; motion carried.  This is a change from the December action which stated that the driveway would be across from the shed.

2)  Fire Territory Change.  Further action on this matter will be deferred until later this year.

 

Shapiro Hurley moved to approve items a), b), and c) of the consent agenda; 2^nd by Lunde; motion carried.

8.       Correspondence.  WTA District meeting February 16, 2007.  At least three members are planning on attending this meeting.

9.       Discussion and possible adoption of revised Dog Control Ordinance.  Shapiro Hurley moved to adopt the new Dog Control Ordinance; 2^nd by Sperle; motion carried.  The ordinance will be effective the day after publication.

10.   Discussion and possible action on cemetery mowing matter.  No action taken on this matter.

11.   Discussion regarding possible purchase of land for town property expansion.  No action taken on this matter as an appraiser has not been located.

12.   Discussion and possible action on letter requesting Dane Co. require a driveway permit before issuance of a zoning permit.  A letter will be sent as noted above.

13.   Discussion and necessary action on DOT correlation of the Hwy 14/Hwy 138 project and Hwy 51/Hwy 138 study.  No action taken at this time.

14.   Metropolitan Planning Organization Resolution Approving New Agreement redesignating MPO for Madison Urbanized Area.  Shapiro Hurley moved, Lunde 2^nd, to adopt Resolution 2007-01-01 approving the new agreement; motion carried.

15.   Extension of Memo of Understanding between Dane Co. and the Town of Rutland for the Statewide Voter Registration System.  Shapiro Hurley moved, Sperle 2^nd, to approve the Extension of the MOU; motion carried.

16.   Discussion and necessary action regarding Oregon Fire Billing for Highway Responses.  Sperle moved, Shapiro Hurley 2^nd, to support the general concept as laid out in the draft; motion carried.  The Oregon Area Fire/EMS will charge $500 for each emergency highway response on state and county highways.  The Oregon Fire/EMS will seek reimbursement from each State and County highway emergency response department; however, the request for reimbursement must come from the municipality in which the incident occurred.  Oregon Fire/EMS will prepare the forms for submittal by the Town Clerk; upon reimbursement, the municipality will retain 20% and return the remaining 80 percent to the OAFED.

17.   Discussion and necessary action regarding posting of Assessment Records on Website.  Shapiro Hurley moved, Lunde 2^nd, to notify Gardiner Appraisal of the Board’s approval of putting the town’s assessments on the website that Gardiner Appraisal is developing for this purpose; motion carried.  Property Owners names would not be shown; searches would be done by parcel address or parcel number.  Gardiner estimates the annual maintenance fee to be $100.

18.   Update and necessary action regarding the Landfill groundwater monitoring.  Unexpected results of the annual groundwater monitoring were found.  The testing will be redone and an extension of the deadline for the submittal of the report to the DNR has been granted.

19.   Adjourn to closed session pursuant to 19.85(1)(e), Wis. Stats. to consider possible content to an extension or revision of the Stoughton Boundary Agreement.  The Board will consider what content they would like included in a new or extended Boundary Agreement and this will be addressed at the next meeting.  Some things discussed included the speed of development, roads, improved intersections and who would pay for costs of improvements.

20.   Sperle moved, Shapiro Hurley 2^nd, to adjourn the January 2007 Board meeting; motion carried.

 

Respectfully Submitted,

Dawn George, Clerk